July 12, 2016
Greenwood Township Supervisors Board Meeting Minutes
July 12, 2016 6:50 PM
Chair Worringer calls meeting to order.
Pledge of Allegiance
Roll Call: Chair Worringer, Vice Chair Baland, J Bassing, C Deluca, Treasurer Clark and Clerk Drobac J Milbridge absent
Please turn off your cell phones and pagers. This meeting will be recorded. When making public comments please state your name and address.
Motion Bassing\Deluca to accept resignation of Rick Worringer from Chairman position. Passed 4/0 Note: Worringer made resignation notice at the special meeting 6/24/16
Nominations for chair
Motion Baland\Deluca for J Bassing to replace chairman Passed 3/0 Bassing abstain
Nominations for vice chair
Motion Worringer\Baland for C Deluca to replace vice chair Passed 3/0 Deluca abstain
Note: Bassing and Deluca will be signing checks and have access to the safe deposit box at Frandsen Bank
Motion Worringer\Deluca to approve June 14, 2016 TB minutes Passed 4/0
Treasurers report-checking: $565,153.44 long term investments: $251,198.66 savings: $313,796.50 Total: $1,130,148.60
Motion Worringer\Deluca to approve treasurers report Passed 4/0 Receipts are available for viewing
Motion Bassing\Baland to approve claims Passed 4/0
Motion Baland\Worringer to authorize transfer of $2000.00 from general fund to trail fund Passed 4/0
Correspondence: L Peterson \ T Hartley—move recycle bins to St Louis county site. Couri \ Ruppe noticing an increase in charges
Presentation by Eric Hedtke, representing MATIT: Noting 16 errors and omissions claims in past 10 years—it is possible MATIT will not renew the insurance policy for the township
Public comments: J Maus –everyone has their opinion, new guidelines help with making decisions, olive branch given for the attorney bill. T Aro-appreciates Mr. Hedtke making the trip and would like the board to take advice given.
Transfer of Planning and Zoning to SLC- Ms Ridlen is ok with the Comprehensive Plan and we have an extension to. Meeting July 13th, 2016 w\ Barb Hayden and Mary Anderson of St Louis County to discuss the transition
Run reports, run summaries, and service credits for 2014 and 2015. Not received by town board.
Motion Bassing\Deluca for run reports, run summaries and service credits for 2014/2015 from fire dept. immediately Passed 4/0
Paid on call \ revised
Motion Worringer\Baland to approve POC guidelines Rescinded\ look at next month
Jarri Ankrum – update on Pavilion –great turnout for bbq—recommends reserving time at Pavilion w\guidelines, rules, calendar, and $100.00 deposit
Motion Baland\Deluca to remove brush at hillside by highway by bocce courts Passed 4/0
Motion Baland\Bassing to move horseshoe pits closer to bocce courts Passed 4/0
Motion Baland\Deluca to create a plan reserving\using the Pavilion –rules, deposit, calendar, etc. with the help of a committee. Passed 4/0
Motion Baland\Worringer to sod on hillside by tennis court and finish around the Pavilion with dirt \ sod \ grading to be paid for by Greenwood Township up to $7000.00 Passed 4/0
Motion Baland\Deluca for Resolution to accept donation of $4379.62 from the Greenwood Community Recreation Board Passed 4/0
Motion Baland\Worringer for Resolution to accept donation of $752.15 from Greenwood Trail Blazers Passed 4/0
Motion Worringer\Bassing to accept Edwards Oil bid for propane at $.794 for the 2016-2017 heating season Passed 4/0
Motion Deluca\Baland to approve St Louis county to snowplow Birch Point extension road Passed 2/0 Worringer and Bassing abstain
Motion Bassing\Deluca to contact Morton building co. on gutter system on storage building (one side only) Passed 4/0
Claims procedure—no claim to be paid without review by board, no fixed bills can be paid, also payroll. All will be paid at monthly board meeting
Motion Bassing\Deluca to change policy –all claims, fixed bills, and entire payroll to be reviewed monthly at Township board meetings and paid at that time Passed 4/0
Motion Baland\Worringer to approve as election judges-D Clark, J Makowski, M Richard, C Maus, M Vietanen, K Vogh, R Deluca, J Mueller, K Lovgren, C Lepper Passed 3/0 Deluca abstain
Motion Baland\Deluca to approve as Head judges- D Clark and M Vietanen Passed 4/0
Motion Bassing\Deluca to accept M Worringer resignation Discussion M Worringers’ resignation letter read. ( Motion Worringer\Baland to call vote to question Passed 4/0) Passed 2/1 Worringer abstaining
Motion Bassing\Deluca for clerk to use temp service to hire someone for housekeeping at town hall and Baland and Deluca to hire someone to do lawn work Passed 4/0 Note: Joann Bassing will check the re-cycle bins
Noted: Fire Dept. by-laws to be taken up next month
Motion Baland\Worringer to replace fire dept. administration assistant temporarily for 60 days \ through Oct 1, 2016 at previous pay scale of administrative assistant with discussion onmeeting Passed 4/0
Worringer talked about moving the re-cycling canisters to 77 dump site. Chair Bassing will talk to Mark St Lawrence at St Louis County. Comments by: Lee Peterson, Ed Borchardt, Mary Richard—all agree.
CONCERNED CITIZENS: J Ankrum looking for commitment from fire dept. for watering sod by pavilion
R Stoehr checked on the DAV canister at hall- needs to be set up higher \ water problem
M Richard wanted to know if greenwood is charged for water to water the sod? We are not—Fortune Bay is supplying us.
J Maus wanted to know about the opening on the fire dept.—more discussion is needed
Clerk Drobac checked with Baland about inferring she is not supplying him with all e-mails.
Reports: Worringer-everyone please check your roadways and fire numbers clear for an ambulance and fire dept.
Baland- checking on bid for snowplowing @ St Louis County canister site.
Safety: Fire Extinguisher Training event went well –hopes to have it again next year
Fire Dept.: Run report-1 drill 1 meeting 7 Ems 1 false alarms. POC and Fire Dept. By-laws discussed. Training reminders. Relief Assoc. accountants have finished the reporting form and SC16 filing will be completed in the near future. Fortune Bay will need EMT’s for the concert 7/30/2016. All 30 smoke detectors have been installed. E-mail from Matthew Tuchel thanking the fire dept. . Also, regarding sending a donation of $250.00.
Administrative Assistant/ 911 coordinator: assisted fire chief, asst. fire chief and training officer. Attended meetings/drills. Secretarial work. Worked on plat map for future growth. Worked on issues with addressing , for 911 signage.
Planning Director: Issued 12 building permits. Planning commission met and approved Findings of Fact for Bayview. Board of Adjustment met for Worringer variance
Junk mail available for viewing – then will be thrown out