Greenwood Town Board Policies

GREENWOOD TOWN BOARD POLICIES
Adopted May 10, 2016 amended 9/8/2020, amended 4/13/2021

SPENDING AUTHORITY	Fire chief-$1000.00 Maintenance-$1000.00 Clerk-$1000.00 \ month

TAPE RECORDING	All regular meetings and special meetings of the Town Board will be recorded and maintained indefinitely.
	All closed meetings will be recorded and preserved for 3 years.
	Public hearings will be recorded and maintained indefinitely.
	Connection will be made from the Township computers to a cloud server for permanent retention, including all recorded meetings.

COPYING	No cost under 25 pages. 25 pages + @ $.25 per page, excluding Information Requests

TOWN HALL RENTAL BY GREENWOOD TOWNSHIP PROPERTY OWNERS	Less than 30 people \ no charge \ with a $50.00 damage deposit More than 30 people \ no charge \ with a $100.00 damage deposit Over 75 people \ no charge \ with a $200.00 damage deposit Events with alcohol \ with a $200.00 damage deposit and an off duty or hired law enforcement for the duration of the event.

TOWN HALL / FIRE HALL / PAVILION USERS	NO SMOKING NO OPEN FLAMES OR CANDLES NO CONFETTI OR OTHER SHREDDED MATERIALS NO LIQUID OR HELIUM FILLED BALLOONS MUST CLEAN KITCHEN. PUT TABLES, CHAIRS BACK MUST REMOVE ALL PERSONAL ITEMS MUST TURN OF ALL WATER, LIGHTS, FURNACE AND LOCK UP MUST ADHERE TO SPECIFIC RENTAL AGREEMENT TIME FOR THE BUILDING

PAVILION RENTAL	No charge \ $100 deposit due at time of rental to hold date
	Deposit refunded if Pavilion is left clean and all trash removed.

TOWN BOARD MEETING POLICIES	Generally, the agenda will be available Thursday prior to the Town Meeting and will be subject to change depending on the issues and information received.
	Supervisors who have requests or motions will need to have them placed under Old Business or New Business.
	The Supervisor “Reports” section will be for reporting on various projects and meetings, or requests to attend training meetings.
	The Supervisors, Clerk, Treasurer, Fire Chief only, are allowed to request items to be placed on the agenda.
	Agenda items received after the Tuesday prior to the meeting will be put on the next month’s agenda.
	The citizens may request any of the Supervisors, Clerk. Treasurer, or Fire Chief, to place items on the agenda on their behalf.
	All contract employees must provide written reports to be submitted at monthly Board meetings.

INFORMATION REQUEST	Cost is Clerks wage per hour plus copying @ $.25/page, plus mailing/etc.
	$25.00 per audio thumb drive copy or $5.00 per copy to personal thumb drive.
	(Pay estimate in advance, balance due if needed)

KEYS / PASSCODES	Keys may not be shared or duplicated. Passcodes may not shared.

E-MAIL / COURTESY / RESPECT	Representatives and employees of Greenwood Township shall not distribute disparaging, harassing, or send threatening e-mail about fellow representatives /employees / citizens of Greenwood Township.
	Representatives / employees / citizens of Greenwood Township shall be respectful and courteous to other representatives / employees / citizens of Greenwood Township.