Greenwood Town Board Policies

GREENWOOD TOWN BOARD POLICIES
Adopted    May 10, 2016   amended March 23, 2017
ATTORNEY All supervisors, clerk and treasurer are authorized to contact the MAT
attorneys. If questions are not answered the Township attorney may be
contacted on a 1 to 1 basis.  The township attorney will, when contacted reply to the
clerk, to be distributed to all supervisors, a written outline of the conversation.
The person contacting any attorney by phone will, within
30 days, submit a brief report describing such contact.  The report will
then be distributed to all supervisors and clerk.
SPENDING AUTHORITY Fire chief-$1000.00    Maintenance-$1000.00     Clerk-$1000.00    \ month
TAPE RECORDING All regular meetings and special meetings of the Town Board,
and Fire Department will
be recorded and maintained indefinitely.  All closed meetings will be
recorded and preserved for 3 years. Public hearings will be recorded and
maintained indefinitely.  Connection will be made from the township
computers to a cloud server for permanent retention, including all
recorded meetings.
COPYING No cost under 25 pages. Over 25 pages- $.25 per page
TOWN HALL RENTAL BY < 30 people \ no charge \ with a $50.00 damage deposit
   GREENWOOD PROPERTY OWNERS > 30 people \ no charge \ with a $100.00 damage deposit
Large events \ no charge \ with a $200.00 damage deposit
Events with alcohol \ with a $200.00 damage deposit and
either off duty or hired law enforcement for the duration
of the event
TOWN HALL / FIRE HALL USERS NO SMOKING
NO OPEN FLAMES OR CANDLES
NO CONFETTI OR OTHER SHREDDED MATERIALS
NO LIQUID FILLED BALLOONS
MUST CLEAN KITCHEN. PUT TABLES, CHAIRS BACK
MUST REMOVE ALL PERSONAL ITEMS
MUST TURN OF ALL WATER, LIGHTS, FURNACE AND LOCK UP
MUST ADHERE TO SPECIFIC TIME RENTAL OF THE BUILDING
TOWN BOARD MEETING POLICIES Generally, the agenda will be available the Thursday prior to the Town
Meeting.  It will be subject to change depending on the issues and
information that come forward.
Supervisors who have requests or motions will need to have them placed
under Old Business or New Business.  The Supervisor “Reports” section
will be for reporting on various projects and meetings or requests to
attend training meetings.
The Supervisors, Clerk, Treasurer, Fire Chief
will be the only ones allowed to request items to be
placed on the agenda. The citizens may request any of the afore mentioned,
to place items on the agenda on their behalf.  All contract employees must
submit written monthly reports to be submitted at monthly Board meetings.
INFORMATION REQUEST $20.00 /Hour plus copying/mailing/etc.
$25.00 per thumb drive copy
(Pay estimate in advance, balance due if needed)
KEYS / PASSCODES Keys may not be shared or duplicated. Passcodes may not shared.
E-MAIL / COURTESY / RESPECT Representatives and employees of Greenwood Township shall not distribute disparaging,
harassing, or send threatening e-mail about fellow representatives /employees / citizens of
Greenwood township.  Representatives / employees / citizens of Greenwood township
shall be respectful and courteous to other representatives / employees / citizens of
Greenwood township.

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