Greenwood Town Board Policies

GREENWOOD TOWN BOARD POLICIES
Adopted    May 10, 2016   amended September 8, 2020
SPENDING AUTHORITY Fire chief-$1000.00    Maintenance-$1000.00     Clerk-$1000.00    \ month
TAPE RECORDING All regular meetings and special meetings of the Town Board will
be recorded and maintained indefinitely.
All closed meetings will be recorded and preserved for 3 years.
Public hearings will be recorded and maintained indefinitely.
Connection will be made from the Township computers to a cloud
server for permanent retention, including all recorded meetings.
COPYING No cost under 25 pages. Over 25 pages- $.25 per page excluding Information Requests
TOWN HALL RENTAL BY Less than 30 people \ no charge \ with a $50.00 damage deposit
  GREENWOOD PROPERTY OWNERS More than 30 people \ no charge \ with a $100.00 damage deposit
Over 75 people \ no charge \ with a $200.00 damage deposit
Events with alcohol \ with a $200.00 damage deposit and either
      an off duty or hired law enforcement for the duration of the event
TOWN HALL / FIRE HALL USERS NO SMOKING
NO OPEN FLAMES OR CANDLES
NO CONFETTI OR OTHER SHREDDED MATERIALS
NO LIQUID FILLED BALLOONS
MUST CLEAN KITCHEN. PUT TABLES, CHAIRS BACK
MUST REMOVE ALL PERSONAL ITEMS
MUST TURN OF ALL WATER, LIGHTS, FURNACE AND LOCK UP
MUST ADHERE TO SPECIFIC TIME RENTAL OF THE BUILDING
PAVILION RENTAL No charge \ $100 deposit due at time of rental to hold date
Deposit refunded if Pavilion is left clean and al trash removed.
TOWN BOARD MEETING POLICIES The agenda will be available Monday prior to the Town Meeting.
The agenda will be subject to change depending on the issues and information received.
Supervisors who have requests or motions will need to have them placed
under Old Business or New Business.  The Supervisor “Reports” section
will be for reporting on various projects and meetings or requests to
attend training meetings.
The Supervisors, Clerk, Treasurer, Fire Chief
will be the only ones allowed to request items to be
placed on the agenda. The citizens may request any of the aforementioned,
to place items on the agenda on their behalf.  All contract employees must
submit written monthly reports to be submitted at monthly Board meetings.
INFORMATION REQUEST Cost is Clerk hourly wage/Hour plus copying @ $.25/page plus mailing/etc.
$25.00 per thumb drive copy
(Estimate must be paid in advance, balance due if needed)
KEYS / PASSCODES Keys may not be shared or duplicated. Passcodes may not shared.
E-MAIL / COURTESY / RESPECT Representatives and employees of Greenwood Township shall not distribute disparaging,
harassing, or send threatening e-mail about fellow representatives /employees / citizens of
Greenwood Township.  Representatives / employees / citizens of Greenwood Township
shall be respectful and courteous to other representatives / employees / citizens of
Greenwood Township.

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