Greenwood Town Board Policies

GREENWOOD TOWN BOARD POLICIES
Adopted    May 10, 2016   amended 9/8/2020, amended 4/13/2021
SPENDING AUTHORITY Fire chief-$1000.00    Maintenance-$1000.00     Clerk-$1000.00    \ month
TAPE RECORDING All regular meetings and special meetings of the Town Board will be recorded and maintained indefinitely.
All closed meetings will be recorded and preserved for 3 years.
Public hearings will be recorded and maintained indefinitely.
Connection will be made from the Township computers to a cloud server for permanent retention, including all recorded meetings.
COPYING No cost under 25 pages.  25 pages + @ $.25 per page, excluding Information Requests
TOWN HALL RENTAL BY GREENWOOD TOWNSHIP PROPERTY OWNERS Less than 30 people \ no charge \ with a $50.00 damage deposit

More than 30 people \ no charge \ with a $100.00 damage deposit

Over 75 people \ no charge \ with a $200.00 damage deposit

Events with alcohol \ with a $200.00 damage deposit and an off duty or hired law enforcement for the duration of the event.

TOWN HALL / FIRE HALL / PAVILION USERS NO SMOKING

NO OPEN FLAMES OR CANDLES

NO CONFETTI OR OTHER SHREDDED MATERIALS

NO LIQUID OR HELIUM FILLED BALLOONS

MUST CLEAN KITCHEN. PUT TABLES, CHAIRS BACK

MUST REMOVE ALL PERSONAL ITEMS

MUST TURN OF ALL WATER, LIGHTS, FURNACE AND LOCK UP

MUST ADHERE TO SPECIFIC RENTAL AGREEMENT TIME FOR THE BUILDING

PAVILION RENTAL No charge \ $100 deposit due at time of rental to hold date
Deposit refunded if Pavilion is left clean and all trash removed.
TOWN BOARD MEETING POLICIES Generally, the agenda will be available Thursday prior to the Town Meeting and

will be subject to change depending on the issues and information received.

Supervisors who have requests or motions will need to have them placed under Old Business or New Business.
The Supervisor “Reports” section will be for reporting on various projects and meetings, or requests to attend training meetings.
The Supervisors, Clerk, Treasurer, Fire Chief only, are allowed to request items to be placed on the agenda.
Agenda items received after the Tuesday prior to the meeting will be put on the next month’s agenda.
The citizens may request any of the Supervisors, Clerk. Treasurer, or Fire Chief, to place items on the agenda on their behalf.
All contract employees must provide written reports to be submitted at monthly Board meetings.
INFORMATION REQUEST Cost is Clerks wage per hour plus copying @ $.25/page, plus mailing/etc.
$25.00 per audio thumb drive copy or $5.00 per copy to personal thumb drive.
(Pay estimate in advance, balance due if needed)
KEYS / PASSCODES Keys may not be shared or duplicated. Passcodes may not shared.
E-MAIL / COURTESY / RESPECT Representatives and employees of Greenwood Township shall not distribute disparaging, harassing, or send threatening e-mail about fellow representatives /employees / citizens of Greenwood Township.
Representatives / employees / citizens of Greenwood Township shall be respectful and courteous to other representatives / employees / citizens of Greenwood Township.

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