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August 10, 2016

GREENWOOD TOWNSHIP SUPERVISOR MEETING MINUTES

AUGUST 10, 2016                                             6:30 PM

Chair Bassing calls meeting to order.

Pledge of Allegiance

Roll Call: Chair Bassing, vice chair DeLuca, G Baland, Treasurer Clark, Clerk Drobac

Please turn off all cell phones and pagers. This meeting will be recorded for transcription and archival purposes.  When public comments are made, please state your name and address.

Motion Baland\Deluca to approve July 12, 2016 regular meeting minutes              Passed 3/0

Motion Baland\Deluca to approve June 24, 2016 special meeting minutes             Passed 3/0

Motion Baland\Deluca to approve July 19, 2016 special meeting minutes                               Passed 3/0

Treasurers report- checking: $565153.44    long term investments: $251198.67    savings: $313796.50    Total: $1130148.60                                Receipts are available to view.

Motion Baland\Deluca to approve treasurer’s report                                      Passed 3/0

Claims presented

Motion Deluca\Baland to approve claims presented                        Passed 3/0

Motion Deluca\Bassing to accept resignations of Rick Worringer and John Milbridge from Supervisor Board                          Passed 2/1     Baland voting no

Declare vacancies on board- Appointment committee —Bassing, Deluca, Baland, Clerk Drobac

Motion Deluca\Bassing to replace Worringer with Jeff Maus for supervisor          Passed 2/1          Baland voting no

Maus given oath of office by clerk—-takes a seat on the board to finish Worringer term

Motion Baland to replace Milbridge with Don Doroff for supervisor          motion dies-lack of second

Motion Bassing\Deluca to replace Milbridge with Randy Kladivo for supervisor   Passed 3/1           Baland voting no

Kladivo given oath of office by clerk—-takes a seat on the board to finish term of Milbridge until the next election

MATIT                   question by Dave Fazio-do we have errors and omissions insurance—township will need to find insurance to cover. Bev Peterson question about coverage- Township is keeping workman’s comp, bond program, property and physical liability.  Lloyd Ollila- wants to know how the township got to the point of losing insurance—township over several years have had many claims – lawsuits, property damage, etc.  Jet Galonski-questions –if the ongoing cases were resolved could we continue with the MATIT insurance-NO Bassing does not see it.             Marcie Moe- is there a dollar amount on claims for MATIT to drop us?—Bassing does not know.  Baland clarifying to Lloyd Ollila- he had requested Eric Hedtke be here, but he \ they will not come anymore.

Comment by Ed Borchardt – should the township go back to 3 supervisors?

Meeting Protocol—

Motion Bassing\Deluca to remove concerned citizens from meeting agenda and no public input after motion is seconded.                   Rescinded.                          Maus is concerned that everyone has a voice, and also make changes to recoup MATIT                 insurance. Marilyn Mueller feels residents should contact board members during the month- not at the meetings.  Lloyd Ollila agrees – the discussion should be at the end of the meeting.  Barb Lofquist – perhaps a place on the website for opinions and concerns from the residents.  Jan Makowski – can citizens still speak at the beginning of the meeting? – Yes (need to sign list).  Barb Lofquist—perhaps citizens can have informal meetings with 1or 2 board members? Board represents the citizens.

Motion Bassing\Kladivo to remove concerned citizen’s portion from the meeting agendas.  Passed 5/0

Motion Bassing\Deluca to change to no public input after a motion is seconded                 Passed 5/0

OLD BUSINESS:

Pavilion update on financial \ wanting a permit for liquor at Sept 10, 2016 grand opening                                Future projects possibly include sign for notices, re-strip parking lot for handicap spaces, flowers by Greenwood sign, change welcome to Greenwood sign, picnic tables on a cement slab, play area for children, and finish sod.

Motion Bassing\Baland to allow alcohol at the Pavilion grand opening Sept. 10th only       Passed 5/0

Motion Bassing\Baland to allow a notice sign, back 25’ from the sidewalk by Pavilion       Passed 5/0

Motion Deluca\Bassing to allow a concrete slab by tennis court- 16’ x 6’                                 Passed 5/0

Motion Bassing\Baland to allow all area residents to use the Pavilion                                       Passed 5/0

Motion Deluca\Bassing to allow clerk to collect \ refund  deposit for Pavilion use                               Passed 5/0

Motion Maus\Bassing to have a policy for alcohol on the notice board at the Pavilion      Passed 5/0

Motion Deluca\Bassing to designate $7000.00 for sod from the Building fund                      Passed 5/0

Morton building gutter system update

Motion Deluca\Maus to designate $4936.00 for gutter system from the Building Fund    Passed 5/0

Transfer Planning and Zoning to St Louis County — Public hearing in Virginia for St Louis County to accept Greenwood PZ Maps.

Paid on call- info needs to be to clerk by Sept 1Dec 1. Every 3 months after these dates.

NEW BUSINESS:

Fire Dept. administrator assistant compensation

Motion Deluca\Bassing to pay new administrative assistant same as previous- to be looked up by clerk and treasurer                     Passed 5/0

911 update – info to be transferred to clerk by Fazio, or Julia Maki

Motion Deluca\Jeff to get quotes for new lighting in main hall and outside office                              Passed 5/0

Motion Bassing\Deluca to create Supervisor board / Fire Dept. committee for more communication between the two entities- no business will be conducted and will be subject to open meeting laws.                            Passed 5/0

Motion Bassing\Kladivo to appoint Deluca to the Supervisor Board/Fire Dept. committee                 Passed 4/0 Deluca abstained

Motion Maus\Deluca to appoint Kladivo to the Supervisor Board/Fire Dept. committee Passed 4/0 Kladivo abstained

Note: Fire Dept. to choose members to the Supervisor Board/Fire Dept. committee at a later date

REPORTS: Supervisors-Deluca- explained about the alarm system. Maus- Glad to be on the board and looking for open government. Kladivo-Stop in for coffee. Bassing- Thank you to Maus and Kladivo to stepping up to be on the board.                       Fire dept.-Pat Trancheff retired, John Milbridge resigned. Pat and Ellen Trancheff have been paid the pensions through the Relief Fund. Planning to move Relief fund to PERA, gave run reports, upcoming training, Fazio appointed Julia Maki to replace the outgoing Administrative Assistant effective 8/1/2016 for 2 months. Safety- residents need fire #’s on the lakeside of property.                              Planning and zoning-18 permits issued, BOA met in July, PZ did not meet in July.                                Clerk-thank you to election judges- Natalie Hudson won the primary election with 43/68 votes.

Motion Bassing\Kladivo to put an ad in the newspaper for 911 addressing            Passed 5/0

Junk mail available for viewing—then will be thrown out

Motion Deluca\Bassing to adjourn                           Passed 5/0                          8:05 PM

Sue Drobac                                         John Bassing

 

Clerk                                                      Chair

 

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