April 2021

GREENWOOD TOWNSHIP BOARD OF SUPERVISORS Minutes

APRIL 13, 2021                                                   6:30 PM

Chair Ralston opens meeting

This meeting will be recorded for archival and transcription purposes.

Pledge of Allegiance

Roll Call: Chair Ralston, Vice Chair Deluca, Supervisor Skubic, Supervisor Drobac, Supervisor Lofquist,                        Treasurer Fazio, Clerk Spicer – all present

All Motions are by Roll Call Vote

Motion: to approve Agenda – with additions of Maintenance report, 911 report, Safety report, Deputy Treasurer appointment.     Sue/Paul 5/0

Motion: to approve February 9, 2021 Board Meeting Minutes     Carmen/Mike  5/0  passed

Motion: to approve February 9, 2021 Board of Audit Meetings Minutes     Paul/Carmen  5/0  passed

Motion: to approve February 16, 2021 Board of Audit Meetings Minutes     Paul/Carmen  5/0  passed

Motion: to approve March 9, 2021 Board Meeting Minutes     Mike/Carmen  3/0 Barb & Sue abstain  passed

Motion: to approve March 9, 2021 Board of Canvass Meetings Minutes   Carmen/Paul  3/0 Barb & Sue abstain  passed

Motion: to approve March 25, 2021 Board of Canvass Meetings Minutes     Paul/Sue  5/0  passed   Mike again thanks judges for a job well done.

Motion: to approve March 25, 2021 reorganization meeting minutes     Paul/Barb  5/0  passed

Treasurer’s report:  Beginning balance $588,890.45, Receipts of $869.62 made up of J. Westom Jr 911 sign for $20, St. LOUIS County Land Forfeiture for $768.46, Interest of $75.89 and $5.27, Disbursements of $18,646.30 for an ending balance of $571,113.77. Checking account has 84,934.90, Long Term Investments of $252,180.33. Savings Accounts of $233,998.54 bringing the sub-total to $571,113.77. Schedule 1 balance is $571,113.77 and the Restricted Funds balance is $53,499.00 bringing the total end balance to $869.62. The discrepancy on the Schedule 1’s from the Board of Audit have been found (receipts added to investments but not receipts) and has been corrected.

Motion: to approve Treasurer’s report     Carmen/Barb  5/0   passed

Motion: to approve Claims   Carmen/Barb   5/0   passed

Motion: to approve Payroll     Paul/Carmen   4/1 passed

OLD BUSINESS:

8.3 Broadband – Motion to form broadband committee of 10 Greenwood Township property owners and chaired by supervisor Lofquist to pursue broadband and report back to the board, meetings to be posted by committee.     Barb/Sue   5/0   passed

2.1 Motion for LIRP grant-Birch Point Road Extension Resolution – to have on record in the event our Grant is approved so we are prepared and won’t need a special meeting.    Barb/Mike   5/0 passed

2.5 ADP Payroll Update – platform had to be rebuilt because of our PERA needs.

3.1 Bank Signatory – will stay with current signatories.

NEW BUSINESS:

4.1 Motion to accept SLC Township Fire Protection Contract – Sue/Barb   5/0   passed

4.2 Motion: to approve liquor licenses – Grubens, Vermilion Club, Bayview, Timbuktu, Shamrock-                                                                                                                                                                       Barb/Paul   5/0   passed   Sue noted there are 2-3 of these establishments we bill.

4.3 Motion to accept change in Town Hall Rental section of Board Policies –

     Currently – < 30 people \ no charge \ with a $50.00 damage deposit
                         >30 people \ no charge \ with a $100.00 damage deposit
                         Large events \ no charge \ with a $200.00 damage deposit
                         Events with alcohol \ with a $200.00 damage deposit and
                         either off duty or hired law enforcement for the duration
                         of the event.

     Change – Fewer than 30 people \ no charge \ with a $50.00 damage deposit
                        30 to 75  people \ no charge \ with a $100.00 damage deposit
                        Over 75 people \ no charge \ with a $200.00 damage deposit

                                                                                                                                       Barb/Mike 4/1 passed

    Motion to accept change in town Hall Users section of Board Policies – add Pavilion users-

     Currently-  NO SMOKING
                        NO OPEN FLAMES OR CANDLES
                         NO CONFETTI OR OTHER SHREDDED MATERIALS
                         NO LIQUID FILLED BALLOONS
                        MUST CLEAN KITCHEN. PUT TABLES, CHAIRS BACK
                        MUST REMOVE ALL PERSONAL ITEMS
                        MUST TURN OF ALL WATER, LIGHTS, FURNACE AND LOCK UP
                        MUST ADHERE TO SPECIFIC TIME RENTAL OF THE BUILDING
     Change- NO SMOKING ALLOWED  
                       NO ALCOHOLIC BEVERAGES ALLOWED  
                       NO PETS ALLOWED OTHER THAN REGISTERED FOR SERVICE  
                       NO OPEN FLAMES OR CANDLES  
                       NO CONFETTI OR OTHER SHREDDED MATERIALS  
                       NO LIQUID OR HELIUM FILLED BALLOONS  
                       MUST CLEAN KITCHEN. PUT TABLES, CHAIRS BACK  
                       MUST REMOVE ALL PERSONAL ITEMS  
                       MUST TURN OF ALL WATER, LIGHTS, LOWER FURNACE TO 60 AND LOCK UP  
                       MUST ADHERE TO SPECIFIC RENTAL TIME PERIOD ON AGREEMENT  

                                                                                                                                                   Barb/Sue   3/2   passed

    Motion to accept change intown Hall Users section of Board Policies – add no helium balloons-

Currently- NO LIQUID FILLED BALLOONS

Change- NO LIQUID OR HELIUM FILLED BALLOONS

Barb/Sue   5/0   passed

 

 

  Motion to accept addition of Pavilion Rental section of Board Policies – Carmen/Paul  5/0   passed

Currently- NONE

Change-  PAVILION RENTAL  No charge \ $100 deposit due at time of rental to hold date.

Deposit refunded if Pavilion is left clean and all trash removed.

                                                                                                                                   Carmen/Paul  5/0   passed

    Motion to accept wording clarification in Town Board Meeting Policies-

     Currently- Generally, the agenda will be available the Thursday prior to the Town
Meeting.  It will be subject to change depending on the issues and
information that come forward.
Supervisors who have requests or motions will need to have them placed
under Old Business or New Business.  The Supervisor “Reports” section
will be for reporting on various projects and meetings or requests to
attend training meetings.
The Supervisors, Clerk, Treasurer, Fire Chief
will be the only ones allowed to request items to be
placed on the agenda. The citizens may request any of the afore mentioned,
to place items on the agenda on their behalf.  All contract employees must
     Change-

Generally, the agenda will be available the Thursday prior to the Town
Meeting.  Agenda items received after the Tuesday prior to the meeting,
will be put on the next month’s agenda.
Supervisors who have requests or motions will need to have them placed
under Old Business or New Business.  The Supervisor “Reports” section
will be for reporting on various projects and meetings or requests to
attend training meetings.
Supervisors, Clerk, Treasurer, and Fire Chief can request items be placed on agenda.
Citizens may request any of the Supervisors, Clerk, Treasurer, or Fire Chief,
to place items on the agenda on their behalf.
Contract employees may submit written reports to be presented at Board meetings.

                                                                                Carmen/Mike  5/0   passed

    Motion to not change Tape Recording section of Board Policies- Barb/Sue   2/3  failed

    Motion to accept removing Fire Dept in Tape Recording section of Board Policies.-

Currently- All regular and special meetings of the Town Board, and Fire Department, will be recorded and maintained indefinitely

Change- All regular and special meetings of the Town Board will be recorded and maintained indefinitely

                                                                                                                                      Carmen/Paul   3/2   passed

4.4 Motion to approve purchasing computer protection through Tech Bytes and ESet NOD32 for 1 year – Sue/Paul   5/0   passed

4.5 Motion to approve Fire Department SOG Amendment (add Section 7 to Article VIII) as written and presented by Chief Fazio- Paul/Carmen   3/2 passed

4.6 Motion for Firefighter Increase in Service Pension to $3000/yr. – Paul/Carmen 3/2 passed

4.7 Motion for Public Correspondence to be read at beginning of Agenda – Sue/Barb 3/2 fail

     Motion for Public Comment on agenda will be allowed at hybrid meeting at Hall where up to 30 people can attend in person and sign up for comment. Will try to put Agenda on the website.   Mike/Carmen 3/2 passed

    Motion for hybrid meeting at Hall in May where up to 30 people can attend in person or attend via conference call w/speaker.  Federal guidelines to be followed with social distancing and masks required.   Mike/Barb 5/0 passed

4.8 TAAS Committee is in place. Tower Service has voted we get 1 representative/1 vote. Mike recommends persons concerned contact Carmen.

4.9 Board Policies – Sue – already covered, but noted several “Meeting Minutes” had not been added to the Greenwood web page. Clerk Spicer stated the December 2020 minutes had been missed but the rest had been added to date. Sue said the February 2021 minutes were also missing but Clerk Spicer reminded Supervisor Drobac the February minutes had just been approved a few moments ago, with several other meeting minutes, at this meeting. Supervisor Ralston commented the previous Clerk had often not updated the minutes on the web, to which Drobac denied.

4.10 Township Security Photo – Motion to require Town Board approval for any photo/video released – Sue /failed for lack of support

4.11 Collateral agreement with Frandsen- Per Belinda agreement already exists- Sue requested a copy.

4.12 Belinda Fazio appoints Tammy Mortaloni to be her Deputy Treasurer.

Supervisor Reports:

Ralston: Request volunteers for: SLCAT liaison – None, Mike volunteers to be liaison for RAMS

Motion for Mike to be RAMS liaison – Mike/Carmen  5/0  passed

Maintenance / 911 reports -DeLuca: a few 911 signs, Reichel updated some circuits and breaker box.

Skubic:  Nothing

Drobac:  Nothing

Lofquist:  Nothing

Fire Chief Report/ Safety Report:  portable pump and air boat training last month with more coming up in May, 12 fire calls, 1 fire training, 1 EMS calls,0 EMS training and 3 Maintenance. Washer & dryer are installed and paid for and currently waiting for reimbursement including reimbursement for the electrical work done by Reichel.

CORRESPONDENCE:

Thank you from Cook Library for donation

Clarification email from Lucinda Messman – MATS Trainer

Motion: to adjourn  Paul/Barb  5/0  passed                         Time:  9:38pm

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